1. Introduction

Welcome to the EQARCOM Incident Reporting System. By accessing and using this incident reporting form, you agree to comply with and be bound by the following terms and conditions of use. Please review these terms carefully before submitting any incident report.

2. Acceptance of Terms

By submitting an incident report through this system, you acknowledge that you have read, understood, and agree to be bound by these Terms of Use. If you do not agree to these terms, please do not use this service.

3. Use of the Service

This incident reporting system is provided for the following purposes:

• To report safety hazards, security breaches, injuries, or other incidents
• To provide timely information to appropriate personnel
• To maintain records for compliance and safety purposes
• To improve workplace safety and security measures

4. User Responsibilities

When using this service, you agree to:

• Provide accurate and truthful information to the best of your knowledge
• Submit reports in good faith and for legitimate purposes only
• Not submit false, misleading, or malicious reports
• Respect the confidentiality of sensitive information
• Not use the system for any unlawful purposes
• Comply with all applicable laws and regulations

5. Privacy and Data Collection

We collect and process personal information submitted through incident reports, including but not limited to:

• Reporter's name and contact information
• Incident details and descriptions
• Photographs and supporting documentation
• Location and timestamp data

This information will be used solely for the purpose of investigating and resolving reported incidents, and will be handled in accordance with applicable privacy laws and regulations.

6. Confidentiality

We will make reasonable efforts to maintain the confidentiality of incident reports. However, we cannot guarantee absolute confidentiality, especially in cases where:

• Legal or regulatory requirements mandate disclosure
• Investigation of the incident requires information sharing
• Safety concerns necessitate immediate action

7. Uploaded Content

By uploading photographs or other documentation, you confirm that:

• You have the right to upload and share the content
• The content does not violate any third-party rights
• The content is relevant to the incident being reported
• You grant EQARCOM permission to use the content for incident investigation and resolution

8. Limitation of Liability

EQARCOM provides this incident reporting system "as is" and makes no warranties regarding its availability, accuracy, or reliability. We shall not be liable for any damages arising from:

• Technical issues or system downtime
• Loss or corruption of submitted data
• Delays in responding to incident reports
• Actions taken based on submitted reports

9. False Reports

Submitting false or malicious incident reports is strictly prohibited and may result in:

• Disciplinary action (for employees or contractors)
• Legal action for defamation or other applicable claims
• Termination of access to the reporting system
• Reporting to appropriate authorities

10. Modifications to Terms

EQARCOM reserves the right to modify these Terms of Use at any time. Changes will be effective immediately upon posting to this page. Your continued use of the incident reporting system after changes are posted constitutes acceptance of the modified terms.

11. Data Retention

Incident reports and associated data will be retained for a period determined by legal requirements, regulatory obligations, and organizational policies. Data may be archived or deleted in accordance with our data retention schedule.

12. Governing Law

These Terms of Use shall be governed by and construed in accordance with applicable laws and regulations. Any disputes arising from the use of this service shall be subject to the exclusive jurisdiction of the appropriate courts.

13. Contact Information

If you have any questions or concerns regarding these Terms of Use or the incident reporting system, please contact EQARCOM through the appropriate channels provided by your organization.